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Ross University School of Veterinary Medicine
 Scheduling/Exam Center Assistant Date Posted: Aug-29-2019 
Company Ross University School of Veterinary Medicine
Address Box 334, , St. Kitts
Deadline none provided.
Category Education
Status Full Time
 Job Description

    Applications are invited from suitably qualified persons for the position of: Scheduling/Exam Center Assistant

     

    Overview

    The Scheduling/Exam Center Assistant will be integral to and support the Scheduling and Exam Center teams. The Assistant will support the daily activities of the scheduling department and include working with spreadsheets, E-Value, and Calendar software. The Scheduling/Exam Center Assistant will also supervise and proctor exams to ensure compliance with University policy relating to conduct in examinations. (S)he will administer associated processes and tasks to ensure the efficient and effective operation of examinations. Scheduling/Exam Center Assistant will assist with creation of semester schedules and work closely with the Academic Scheduler.
     
    This position is open to persons with rights to work in St. Kitts Nevis, or other OECS / CARICOM Countries.

    Responsibilities
     
    Scheduling:
     
    Entering Course Outlines into E-Value and extracting Course Summary reports for Faculty 
     
    Preparation of Roster Reports for all lab courses each semester
     
    Assist with the population of new semester groups and emptying of previous semester groups in E-Value 
     
    Entering calendar requests in the Calendar software and communicate to customer
     
    Prepare students’ schedules in E-Value
     
    Update Outlook Calendar with Exam Center sessions for each semester
     
    Assist with the extraction of student schedules from E-Value
     
    Support the compilation of evaluation reports
     
    Exam Center:
     
    Assist with the setup and breakdown of the Exam Center before and after all exams and exam review sessions
     
    Complete exam center checklist for all exams
     
    Operate the Exam Center’s software to load exams on all computers 
     
    Print semester Scratch paper 
     
    Scan and save exam review sessions sign in sheet 
     
    Assist with proctoring of exams and exam review sessions
     
    Respond accurately and in an informed manner to any student query
     
    Completes other projects and duties as assigned 

    Qualifications

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Below are the minimum requirements of the education, experience, knowledge, and skills required to competently perform in this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
     
    Education, Experience, Knowledge and Skills
     
    Minimum of an Associate’s Degree 
     
    Excellent organizational skills and ability to meet tight deadlines.
     
    Proficiency in MS Excel is critical
     
    Demonstrated achievement and a commitment to the provision of quality customer service
     
    Demonstrated ability to use initiative and problem solving skills
     
    Excellent interpersonal and communication skills with the ability to interact effectively and sensitively with all levels of colleagues and students
     
    Ability to understand and implement instructions
     
    Ability to be professional (in manner and appearance), punctual, courteous, discreet and diplomatic at all times
     
    Great capacity for learning and self-training
     
    Good written and verbal communication skills
     
    Understanding of information technology
     
    Knowledge and awareness of the day-to-day operations of an Exam Center
     
    Knowledge of, and/or previous experience in the university sector is preferred
     
    Two or more years of work experience in a customer facing role is preferred

    We are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing. Thank you for applying for this outstanding opportunity today.

    Interested applicants should apply online www.rossu.edu
     
 Contact Information
Company Ross University School of Veterinary Medicine
Department Human Resources Department
Address Box 334, , St. Kitts
Phone (869) 465-4161 ext 1453
Email skhrdepartment@rossvet.edu.kn
Website www.rossu.edu/careers
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