Private Estate located in Nevis in search of a: Full Time Maintenance Projects Coordinator

Position Overview

This role serves as the communication and coordination hub for the maintenance department. This position requires excellent attention to detail and a professional, service-oriented demeanor. Tasks receiving and tracking repair requests, scheduling service appointments with outside vendors, and managing the logistics of parts ordering and delivery in a fast-paced environment.

Key Responsibilities Issue/Repair Request Management:

. Receive, log, and track all maintenance-related requests and reports of items in need of repair.

. Prioritize requests and route them to the appropriate maintenance manager, supervisor, or team member.

. Monitor progress to ensure timely completion and maintain accurate service records.

Vendor Scheduling & Coordination

. Arrange and confirm appointments with outside contractors and service providers for repairs, preventative maintenance, and specialized services.

. Coordinate vendor access to the property, ensuring compliance with security procedures.

. Maintain a calendar of vendor visits and communicate relevant information to affected staff and management.

Parts & Supplies Logistics and Inventory Management

. Research and source replacement parts and maintenance supplies as directed.

. Place orders, track shipments, and coordinate delivery or installation schedules.

. Manage all aspects of overseas ordering of parts and supplies including uploading of all required documentation for import.

. Maintain an organized inventory of frequently used items and reorder as needed.

Administrative Support

. Keep detailed digital maintenance logs, service records, and vendor contact lists.

. Assist in preparing cost estimates, purchase orders, proposals, and expense tracking for maintenance-related activities.

. Assist in drafting annual budget.

. Reconcile debit card transactions and submit all supporting documentation in a timely manner.

. Prepare meeting minutes and agenda items for the department

. Assist in communication with other departments about maintenance related projects, issues, repairs, care instructions, Safety Data Sheets (SDS), safety instructions…etc. 

. Provide general support to maintenance managers for operational projects.

Qualifications

. Previous administrative, scheduling, or coordination experience, preferably in a facilities, property management, or maintenance setting.

. Strong organizational skills with the ability to manage multiple priorities and deadlines.

. Excellent verbal and written communication skills.

. Previous shipping (air and ocean freight) experience and knowledge is an asset. 

. Proficiency with Apps, scheduling tools, spreadsheets, Dropbox, and Microsoft Office software.

. Comfortable interacting with vendors, contractors, and staff in a professional manner.

. Discretion and respect for confidentiality.

. Previous Safety training is an asset, ongoing safety training required. 

. First Aid & CPR training provided.

. Valid Driver’s License with clean driving record.

. Must be able to legally work in Nevis and provide a Police Clearance Certificate.

. Physical & Work Environment Requirements

. Primarily office-based with property walkthroughs.

. Ability to lift and carry items (up to 50 lbs).

. Flexible, availability to adjust to the needs of the estate, occasional weekend, public holiday, or evening work is required.

To Apply
Please email CV to: estatejob9655@gmail.com 

or complete a job application form at the office of:

Larkland Richards and Associates, upstairs of Food Centre Supermarket on Main Street, Charlestown, Nevis