INVITATION TO TENDER: Photocopying and Printing Services
Job Number: TTMSKN20251202
Procuring Entity
Taiwan Technical Mission in St. Kitts and Nevis
Contact Person of Procuring Entity
Ms. Ivy Shih Mobile: 668-0927 Email: c.h.shih@icdf.org.tw Mr. Roy Y. H. Lo Office: 662-8460 Email: tm.saintkitts.nevis@icdf.org.tw
Subject of Procurement
The procurement includes the provision of photocopying and printing services, including but not limited to the following items regularly required by the Mission:
- Black & white printing and photocopying
- Color printing and photocopying
- Tri- Fold educational rochures
- Large-format posters (A1, A2)
- Any additional printing needs required during contract period
Tenderer Qualifications
- Legally registered printing/photocopying service provider for at least 3 years
- No major breach of contract in the past three (3) years
- Must demonstrate capacity to produce high-quality outputs
- Must ensure confidentiality of all printed materials
- Must be capable of timely production
Tenderers must meet all the above requirements to be considered eligible
Contract Duration
Until the end of August 2027, or until the contract ceiling of USD 20,000 is reached, whichever comes first.
Payment Schedule
The total contract amount will be disbursed in three installments over the two-year contract period. Payments will generally be made every six (6) months according to the following schedule:
- First installment: 30%
- Second installment: 30%
- Final installment: 40%
The payment timeline may be adjusted based on actual project expenditure. If the allocated funds for a given six-month period are fully utilized before the end of that period, the corresponding installment may be processed earlier upon submission of the required financial documentation. Conversely, if the funds are not fully utilized within the six-month period, the installment may be deferred until the related expenditures have been incurred and properly documented.
All payments shall be made within the contract duration.
Tender Pricing
Vendors must complete the pricing tables below.
Table 1: Standard Printing Prices
Item Unit Price (EC$)
Black & White printing (A4,
double-side) per sheet
Color printing (A4, double-
side) per sheet
Color printing (A5,single-
side) per sheet
Tri-fold Brochure (4/4, 8.5 X
11.0 on 80# White Gloss
Text, Trim, Pre-Press: Prep,
Proof Folded to8.5 x 3.66) per brochure
Poster (A2, acceptable
materials include waterproof
paper or canvas) per sheet
Poster (A1, acceptable
materials include waterproof
paper or canvas) per sheet
Table 2: Volume Discount Prices
Quantity Range Unit Price (EC$)
A4 black & white printing 500 sheets or more 1,000 sheets or more
A4 color printing 500 sheets or more 1,000 sheets or more
A5 color printing 500 sheets or more 1,000 sheets or more 500 brochures
Tri-fold Brochure (double-side color printing, 4/4, 8.5 X 11.0 on 80# White Gloss Text, Trim, Pre-Press: Prep, Proof Folded to8.5 x 3.66) 1,000 brochures or more 2,000 sheets or more
Service Quality Requirements
- Clear, legible, high-quality printing - Correct alignment and trimming - Professional folding for brochures - Confidential handling of all materials
Required Submission Documents
- Valid business registration certificate - Service history or references - Completed pricing tables - Service workflow description
Evaluation of Tenders
Tenders will be evaluated based on the following criteria, in no particular order: Price competitiveness, material quality, delivery timeline, confidentiality measures, and overall supplier reliability.
Submission Guidelines
1. Submissions must be delivered in sealed envelopes or emailed to:
Taiwan Technical Mission Attn: Ms. Ivy Shih Email: c.h.shih@icdf.org.tw Address: Wellington Road, Needsmust, Basseterre, St. Kitts
Mobile: 668-0927
2. Prices must be quoted in EC$. Late submissions will not be considered.
3. Deadline for Submission: 5:00 PM, December 5th, 2025. Late submissions will not be accepted.
Disclaimer
The Taiwan Technical Mission reserves the right to:
· Accept or reject any or all tenders without assigning reasons.
· Negotiate with one or more tenderers.
· Waive minor discrepancies or errors in submitted tenders.
All decisions by the Taiwan Technical Mission are final
Tender Opening Session
Date: Dec 8, 2025
Time: 8:30 AM
Venue: Taiwan Technical Mission Office
